Contract Coordinator

Website Frank Productions

Frank Productions is looking for a full-time Contract Coordinator to join our team in Madison, WI. The ideal candidate will have knowledge of, and experience with, legal language, contracts, document analysis, and drafting. We are committed to Diversity, Equity, and Inclusion and encourage talent from all backgrounds to apply.

Located in Madison, WI, Frank Productions was established in 1964 and is one of the largest concert promotion companies in the United States. We’re a full-service concert promotion company involved in every facet of live entertainment events, including talent buying, production, ticketing, marketing, sponsorships, food & beverage operations and merchandising.  We produce and promote events in arenas, performing arts centers, theaters, clubs and other venues across the U.S. We operate offices and venues in Madison, WI, Nashville, TN, Columbia, MO, and Charleston, SC.


  • Review and execute artist contracts according to company policies and procedures
  • Ensure legal and insurance liability concerns are identified and adequately addressed within contracts
  • Work closely with the Sr. Contracts & Risk Manager to negotiate, draft and implement changes to artist contracts as needed
  • Review third-party vendor contracts and monitor insurance certificates
  • Maintain company systems for payment and tracking of all artist deposits
  • Maintain company systems for reviewing, tracking, signing and returning artist contracts
  • Maintain appropriate internal systems for access to contracts
  • Work closely with the accounting department to determine liability insurance requirements and reporting systems for all shows
  • Draft and review license and co-promotion agreements and other one-off contracts as needed
  • All other duties as assigned


  • Interest in or experience with administrative tasks, legal assistance, or similar skills
  • Ability to work independently and solve problems using sound decision-making skills
  • Excellent organizational skills and significant attention to detail
  • Ability to meet set deadlines and practice excellent time-management skills
  • Ability to handle confidential and sensitive information in a professional manner
  • Excellent written and verbal communication skills
  • Ability to adapt quickly to changes and provide quality deliverables
  • Professional and friendly disposition
  • Ability to communicate effectively in a team environment that includes in-person collaboration, group e-mails, and instant messaging
  • Committed to learning, and fostering an environment of diversity, equity, and inclusion
  • Ability to learn and work within systems such as MS Office, project management tools, and other company software


  • Extended periods of sitting at a computer station or work desk
  • Utilization of hands and fingers to operate computers and office equipment

This position is expected to work forty (40) hours per week or more. This position is an at-will position, meaning that either party may terminate the employment relationship at any time without notice or cause.

The benefits package includes paid time off (PTO), parental leave, Life Insurance, and Employee Assistance Program (EAP) and the eligibility to participate in the following programs: Health Insurance, Dental Insurance, Vision Insurance, Flexible Spending Accounts (FSA, Dependent Care), and our 401(k) program.

Frank Productions is an equal opportunity and affirmative action employer and believes in equal opportunity for all employees and applicants. Accordingly, all employment decisions are based on the principles of equal opportunity. These decisions include recruitment, selection, promotion, transfer, discipline, compensation, benefits, training and other personnel actions involving persons in all job titles and we take affirmative action to ensure that they shall occur without regard to race, color, religion, sex, age, national origin, disability, genetic information, less than honorable discharge, military status, sexual orientation, gender identity, physical appearance, creed, ancestry, income level or source of income, marital status, student status, arrest and conviction records, use of honesty testing, pregnancy, childbirth, pregnancy-related conditions, the use or nonuse of lawful products off the employers’ premises during non-work hours, declining to attend meetings or participate in communications about religious or political matters or any other characteristic protected by law.

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